Ideally the club secretary will have these submitted within 3 days from the conclusion of the trial. If paperwork is not submitted within 14 days then additional fees as outlined in rulebook and club level sanctions including probationary status and or membership suspensions (club director and secretary) may result for failing to submit official paperwork in a timely manner.
Please remember the trial is only part of the work. In order for your trial to be official all the paperwork has to be submitted and processed by the organizations secretary team.
Excel File Trial Assistant
Dashboard tab completely filled out with dates in proper format (dates, location, trial type, judges, decoys, secretary, host club, paypal address)
Weekend awards tab completely filled out with placing teams
Trial Database completed (all status should show final disposition nothing should be left as registered or active, show the trial outcome)
Verify all scores entered in Trial Database tab match official Judges score sheet
Return trial database tab to “Default View” before saving
Excel file must be maintained and submitted in original format (.xlsm file extension)
After trial paperwork
Send a photo of trial scoreboard to national secretary showing each days results
Unused certificates, titles, and judges scoresheets placed back in provided envelope and mailed back to national secretary with provided self addressed stamped envelope shipped with them.
Payment made to PSA for trial fees in the amount listed on the “PSA Money Sheet” tab in the trial assistant
Unused medals are not returned to PSA and clubs can dispose of or repurpose as they see fit
Trial assistant submitted via provided submission link Submit Trial Assistant